Format Manager

INTRODUCTION

The Format Manager is a pivotal role within the Creative Network, which is responsible for safeguarding ITV formats. You will be coordinating the Format Management team and the International Executive Producers regarding formats within the catalogue and their international productions. This includes overseeing all existing and new formats (ranked or acquired), managing the collection of materials, creation of materials, collection of production data, its storage, and access control. The role also involves tracking their productions, flagging issues, and coordinating the contractual agreements.

The Format Manager is a key liaison for ITV Creative Network, internal departments, ITV Studios production companies, and external production companies.

This temporary role is a maternity leave replacement starting from the first of June until mid or end of January 2026.

WHAT YOU DO

The Format Manager holds a pivotal role in safeguarding ITV formats and international productions and is responsible for a wide array of duties, including:

Management and Coördination

• Team Management and IEP Coordination: Responsible for managing the Format Management and coordinating with International Executive Producers (IEP) on matters concerning formats within the catalog and their international productions.
• Cross-functional liaison: Acts as a key point of contact and communication between various internal and external parties, including the ITV Creative Network, production support team, internal departments, ITV Studios production companies, and external production companies.
• Reporting Structure: Reports to the SVP Creative Network.
  
  Format and Production Oversight
  
• Format Lifecycle Management: Oversees all formats, including new, existing, ranked, and acquired formats.
• Material Management: This includes managing the collection, creation, storage, and access control of format-related materials.
• Production Tracking: Responsible for tracking productions, identifying and flagging issues that may arise.
• New Formats Workflow: Involved in the process of transitioning new formats into the format management system, including 3rd party formats and formats from ITV Studios ProdCos and Labels.
• Digital Deep Dives: Plays a key role in organizing and executing Digital Deep Dives, internal ITV events to showcase new formats.
• Format Information Requests: Handles format information requests from both the Sales Team (external) and ITVS Prod Cos.
  
  Contractual and Legal Agreements
  
• Contractual and Legal: Coordinates contractual agreements related to formats, liaising with the Legal and Business Affairs and Sales department on Deal Agreements (DAs) including Production Materials and Production Support clauses, and ensuring.
• Production Support Services (PSS) clauses are correctly included in contracts and overseeing PSS for 3rd party formats.
  
  Systems and Documentation
  
• System Administration: Manages and utilizes various systems for format information, sales opportunities, and content management, ensuring data accuracy and accessibility. This includes systems like GESS, Salesforce, SHARE, and Airtable.
• System Key User and Change Management: Key user for several systems and is responsible for ensuring that system changes not only avoid negatively impacting but also actively improve the team’s workflows and needs, representing production support in these changes.
  
  Operational Administration
  
• Expense Management: Checks and approves employee mileage and work-from-home allowance claims.
• Leave Approval: Coordinates employee holiday/leave requests.
• Invoice Management: Verifies and approves invoices.
• Travel Oversight: Reviews and reports on production support travel budgets.